Reservation & Payment: 
 

Your place on this trip will be reserved after paying the Deposit Amount. You agree to pay the Total Trip Cost, which includes the Deposit Amount and the Final Payment amount by their respective Due Dates. All payments are non-refundable, and you commit to making all future payments until the Total Trip Cost is paid in full.

 

Trip Minimums and Maximums:
 

Each trip has a specified minimum and maximum number of participants that can be found on the trip’s page on our website. If the minimum number of participants is not met within 30 days of the trip start date, we may need to cancel or reschedule the trip. Please do not purchase non-refundable airfare or incur other non-refundable costs until you have been informed by us that the minimum number of participants has been met. 

 

Accommodation:
 

All our trips are organized and priced based on single occupancy.  Occasionally, when we stay in private properties that are older homes, some rooms might share a bathroom. You will always be informed of this beforehand, and normally, we will offer a price reduction to all those who agree to stay in rooms that share a bathroom.

 

Health & Fitness: 
 

Our trips are available to anyone in good health and who has good mobility. On most trips, you’ll need to be able to walk approximately 2 miles per day, sometimes over uneven pathways, and climb stairs over the course of a day. If you are unable to do so, please notify us.

 

 

Cancellation Policy:​
 

• Cancellation by You for all other situations: Because of our up-front costs for organizing the trip and pre-paying hotels and other vendors, we can’t give you a refund if your plans change or you are unable to travel because of health issues, work, or family commitments, financial hardship or any other reason. Furthermore, you are obligated to make all payments until the Total Trip Cost is paid in full. This policy is the only way we can maintain the small group size and level of service we provide. Travel Insurance is the only mechanism that can reimburse you if you are unable to join the trip.

• Cancellation by Us for all other situations: If we have to reschedule or cancel a trip for a reason, we will offer you the option of a) joining us on the rescheduled trip at a later date (we will make every effort to pick new dates that work for everyone), b) applying your payment(s) towards a different trip, or c) receiving a full refund.

 

Travel Insurance:
 

We strongly recommend that anyone traveling with us purchase Travel Insurance to protect you (and us) from unforeseen events that may prevent you from joining or completing the trip. (For more information about purchasing travel insurance, see our Travel Insurance page, or buy your own insurance from a trusted source).
 

• Trip Cancellation Insurance: Trip Cancellation Insurance reimburses you for out-of-pocket and committed expenses in the event you are unable to travel as planned (for one of the reasons covered by your policy – usually health or natural disaster related. It is important that you read and understand the coverage a Trip Cancellation policy does and does not provide). A Cancel for Any Reason rider will provide reimbursement if you cancel for a reason other than a covered reason. Because you are committed to paying the Total Trip Cost, if you cannot join the trip for some unexpected reason, you will still be obligated to pay the Total Trip Cost out-of-pocket if you do not purchase the appropriate Trip Cancellation Insurance. Note: When you purchase Trip Cancellation Insurance, obtain sufficient insurance to cover the Total Trip Cost plus your airfare (estimated if you have not already bought a ticket) plus any other expenses.

• Travel Medical Insurance: If your health insurance does not cover you while you’re in the foreign country you visit with Elite Adventures for Women, we require that you purchase travel medical insurance that covers you for the length of your trip. Travel medical insurance is temporary coverage that pays for emergency medical expenses and evacuations and provides 24/7 assistance to help you when you’re traveling. Travel medical insurance is required so you and our trip leaders can rest assured that you’ll be taken care of should the unforeseen happen.

 

​

Conduct: 
 

For the duration of the trip, you are expected to conduct yourself in a respectful and non-disruptive manner towards the other women on the trip, the trip leaders and guides, and anyone else we come in contact with during the trip. If, at the sole discretion of the Elite Adventures for Women trip leader, you are deemed to engage in abusive, disrespectful, and/or disruptive behavior, you will be warned once that such behavior must cease. If, at the sole discretion of the Elite Adventures for Women trip leader, you continue the abusive, disrespectful, and/or disruptive behavior, you may be removed from the trip, and there will be no refund. If you are removed from the trip, you will be responsible for organizing and paying for all subsequent expenses related to your return home from the place of your removal.

 

 

Documentation: 
 

Don’t forget your Passport! It’s the one item that’s tough to replace. Please be sure you have enough empty pages without stamps in your passport and that it is valid for 6 months after the date you return from your trip.

 

 

Limitation of Liability:
 

Elite Adventures for Women LLC (the “Company”) acts as agents for the various owners or contractors providing hotels, means of transportation, or other services. The Company shall not be liable or responsible in any way for any personal or property loss, damage, or injury, however, caused or arising. The traveler understands that during the course of the trip, certain risks and dangers may occur, including but not limited to the hazards of traveling in general. The traveler agrees to assume all risks associated with the journey and agrees that no liability will attach to the Company or its outfitters, employees, or agents, or to any member of the tour group in respect of death, personal injury, illness, or delay of the traveler, or for any loss of or damage to the property of the traveler during the course of the trip, howsoever caused. The Company reserves the right to decline, accept, or retain any person as a member of any party at any time.

 

Claims: 
 

Any claims arising out of or relating to any Company trip must be made in writing and within 30 days of the completion of the trip. Any dispute shall be governed, interpreted, and decided by a court of competent jurisdiction of the State of Georgia in accordance with the laws of the State of Georgia.

 

 

Photographic Records: 
 

The Company reserves the right to take photographic or film records of any of its trips, and to use such photographic or film records for promotional and/or commercial purposes.